With Citavi, share, collaborate and secure your bibliographic data

Citavi is specifically developed to simply and efficiently manage all your bibliographic data in a collaborative and secure manner.

Thanks to Citavi, importing your PDFs, your web pages, adding your references is just a click away! Organize, structure, sort your references to simplify their access.

You can also annotate, comment on your documents, extract images, tables and article excerpts and then cite them when writing your documents.

Share all of these custom elements with your collaborators to move forward cooperatively throughout your research work.

5 good reasons to use this software

  • Collaborate as a team on a local server or via a secure Cloud (GDPR compliant)
  • Import your references directly from the web with the Citavi Picker
  • Share all your comments and annotations
  • Write your documents by citing your sources
  • Organize your references easily

I’ve tested several reference management programs, and I have to admit that none of them come close to Citavi in terms of completeness, usability and efficiency. Plus, the built-in knowledge organizer and task scheduler are really great features!

Pr. Stefano Adamo
Assistant professor of Italian culture at Banja Luka University

Why choose Citavi?

A single tool to manage all your collaborative bibliographies

Citavi combines all the essential tools for managing your company’s bibliography in one comprehensive and efficient solution:

  • Import and search online databases
  • Sort and rank your references
  • Advanced search in your database
  • Export and citation in Word
  • Collaborative journal

Enjoy a clear interface that will allow you to quickly find all your work : your additions, your modifications, your comments, your annotations, and all those of your collaborators.

Work as a team and with flexibility

Citavi DBServer – A powerful database manager

Host your bibliographic databases on your own SQL server within your company. Optimize your data security in line with your IT policy.

Manage access rights to your databases: read-only, write, right to create new projects through a clear and intuitive server management interface.

This same interface also centralizes the management of licenses, both named and floating.

Citavi Cloud – Your projects accessible and shared with just an Internet connection

Your Citavi account allows the storage of your projects on the Citavi Cloud subject to RGPD legislation.

Make your projects accessible from any workstation and share them with other Citavi users. Also set up read and write permissions for each user for added security.

Any questions about Licensing? Contact us to learn more!

Taking over your existing data

Citavi also has a large number of import filters that will allow you to retrieve references you had stored in Reference Manager, EndNote, Zotero, Excel…

Import many custom formats by creating your own import filters to tailor Citavi to your use.

Also take advantage of many other built-in features

  • Quickly import your references and PDFs from databases such as EBSCO, Ovid, ProQuest, Elsevier, Clarivate Analytics, Google Scholar, or PubMeb (and many more).
  • Create your references by importing your PDFs directly into the software and by entire folders.
  • Take advantage of the Citavi Picker : import your bibliographic data from any web page in 1 click!

RITME provides support from A to Z in the deployment phase, in getting to know the software, in the resumption of existing data, but also services on the creation of personalized elements allowing the continuity of your working methods.

  • Installation on your own architecture in accordance with your IT policies
  • Takeover of your existing data
  • Complete and personalized user training
  • Creation of import filters adapted to your use and facilitating import from multiple bibliographic sources
  • Creation of citation styles adapted to your needs in terms of publishing and sharing your documents.

Do not hesitate to contact us for a full demo !

Required configuration


  • Microsoft Windows 10 or 8 with .NET Framework 4.8
  • Microsoft Windows Server 2016, 2012, 2008 R2 with .NET Framework 4.81
  • Minimum RAM – 4 GB RAM or more recommended

For use on macOS, it is necessary to use virtualization software (e.g. VMWare Fusion, Parallels Desktop, VirtualBox) to run Citavi.

Add-in compatibility with Office: Microsoft Word 2019, 2016, 2013 and 2010 (32-bit or 64-bit).

The LaTeX Wizard allows you to insert references in the following TeX editors: Led, LyX, TeXMaker, TeXnicCenter, TeXstudio, TeXworks, WinEdt or WinShell.

Using the clipboard, you can also use Citavi with online TeX editors, such as ShareLaTeX, Authorea or Overleaf.

Picker compatibility with Web browsers:

The Citavi Picker requires Internet Explorer version 11 or later (32 or 64 bit), Firefox version 48 or later (32 bit), or Google Chrome version 30 or later.

The Picker for Adobe Reader or Adobe Acrobat requires version 10 or later of these programs.

For logging into your Citavi Account:

Internet Explorer with JavaScript enabled.

NB: Administrator rights are required to perform the installation.


* Only for the DBServer version

  • Microsoft Windows Server from 2008 R2
  • 8 GB RAM minimum
  • RAID disk and stable power connection
  • SQL database: Microsoft SQL Server from 2008 R2

A sufficient amount of storage space to hold the databases as well as the attached PDFs and data (1 to 2 GB is usually sufficient).


When launching a new Citavi project, a very large amount of data is transferred across the network. A fast network (100 to 1000 Mbps) will reduce this opening time. Editing and saving actions -once the project is opened- do not impact the network load.

You will need to open ports on the server side, in order to enable communication between the client and the server sides (port table: Microsoft standard).

Starting from (excl tax)
Perpetual license
269 CHF
Student subscription
82 CHF